The University uses Microsoft 365 (M365), both the web-based and desktop version, as one of its primary productivity, collaboration, and communication tools. M365 includes applications such as Outlook, Word, Teams, OneDrive, and several others. It is installed on computers in classrooms and labs, virtual computer labs, and offices throughout campus. It can also be accessed on individual devices.

To access M365 Web: Sign in to My福利小视频 > click Email

As a 福利小视频 Blazer, you can take advantage of the following M365 features:

  • 50 GB Outlook Email, Calendar, Contacts, Tasks
  • 1 TB OneDrive Cloud Storage
  • Microsoft Web Apps: Word, Excel, PowerPoint, OneNote, Forms, and more
  • Free M365 Installation on Personal Devices*

All users must adhere to Security Standards to retain account access.

Learn More

*Active Students and Employees Only

Free: Install Microsoft 365 on your Personal Devices

At no charge, you can install the latest Microsoft 365 suite of applications on up to five (5) personal PC or Mac computers and up to five (5) personal mobile devices. Adhere to 福利小视频 security standards to retain access. Read the Important Bitlocker Notice BEFORE installing. 

  • Upon withdrawal, graduation, or end of employment from 福利小视频, you agree to uninstall all software obtained through 福利小视频 Microsoft Advantage Education Program.

Install on PC and Mac Computer

READ IMPORTANT BITLOCKER NOTICE BEFORE INSTALLING!

  1. Log in to My福利小视频 and Click the Email icon at the top.
  2. Click the App Launcher icon (9 small squares) located in the upper-left corner and then click the Microsoft 365 icon.
  3. At the upper-right section of the screen, click the Install and more dropdown and select Install Microsoft 365 apps.
  4. From the Apps & devices page, select Install Office and follow installation directions.
  5. Activate using your 福利小视频 email address (Organizational Account).
 

Get the Microsoft 365 mobile app (iOS, Android)*

Visit the  for more information. Availability of mobile apps and options varies by device and country/region.

Microsoft 365 Mobile App QR Code

Bitlocker Notice-Read Before Installing

BitLocker is a Windows encryption function that helps protect your devices. If you are using Windows 10 or 11 Pro or Education on your personal computer, the installer may automatically enable BitLocker when downloading the Office 365 suite. If you disregard or improperly store the BitLocker data recovery key provided after installation, you could be locked out of your device. The only resolution would be to reformat or replace the hard drive and install a new operating system. This issue does not affect Windows 10 and 11 Home users.

Upon installation, complete one of the following options: 

Option 1: Locate your BitLocker recovery key on your Microsoft account 
  1. On another device, go to  to sign in to your Microsoft account using the login information you use to sign in to your personal computer.
  2. Once logged in, your recovery key (a 48-digit numerical password) should be displayed followed by the device that you used to install Office. Take note so you can use the key if prompted.
 Option 2: Disable BitLocker 
  1. In the Microsoft Windows Start Search Box, type Manage BitLocker and select it from the list of results.
  2. Under BitLocker Drive Encryption, next to the drive you enabled BitLocker on, click Turn off BitLocker; or from Privacy & settings > Device encryption
  3. Windows will start a decryption process, which may take a while to complete. You are able to still use your device while the decryption is in effect.

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Alumni and Retirees

Future Alumni | Current Alumni | Retirees | How to Prepare Before Your Email Account Closes

Alumni and Retirees must adhere to Security Standards to retain account access.

1-YEAR ALUMNI ACCESS PERIOD: Upon graduation from 福利小视频, you can continue to access your @valdosta.edu email account as an alum for up to one (1) year, while adhering to security standards. During that time, you still have access to 福利小视频's Microsoft 365 email and both web and desktop applications. After your alumni-access period has expired, your 福利小视频 Microsoft email account will be disabled; and data will not be retrievable. You will no longer be able to log in to My福利小视频 or access 福利小视频 email and other online resources. You should then uninstall any 福利小视频-sponsored Microsoft applications that you may have installed on your personal devices. Access is only restored if you are enrolled as an active 福利小视频 student returning to obtain a subsequent degree or if you become a 福利小视频 employee. 

CURRENT ALUMNI: Alumni who graduated Spring 2025 or earlier will retain access until June 2026. As a 福利小视频 alum, at no charge, you will still have access to Microsoft 365 Outlook (email), OneDrive, Teams, and Office Online Web Apps through your @valdosta.edu account while adhering to security standards. This change is being made to improve security and better protect university data.

RETIREE-ACCESS PERIOD: Retirees may access their 福利小视频 account until notified otherwise, while adhering to security standards. Access is limited to Microsoft 365 Outlook email, Teams web, OneDrive (100 GB), and Office Online web applications. Retirees cannot install 福利小视频's Microsoft 365 desktop applications on personal devices. Upon retirement from 福利小视频, you agreed to uninstall any 福利小视频-sponsored Microsoft applications installed on your personal devices.

How to Prepare Before Your Email Account Closes

At any time, alumni and retirees may elect to migrate to a personal Microsoft 365 account or establish an alternate email account. If you no longer wish to maintain your 福利小视频 account, contact 福利小视频 Solutions Center by calling 229.245.4357 during business hours.

Step 1   

     

Switch to an Alternate Email accounts

If you have used your @valdosta.edu email as your primary email account, you may want to open or use another email account. Many popular and reputable free email services are available, such as Outlook, Gmail and Yahoo Mail.

Additional Microsoft 365 Resources:

Free web/mobile MS Apps:

M365 Family/Personal Subscription: Explore for personal use.

Step 2

Transfer Your Email and Files

 and move any important emails from your @valdosta.edu account to your new email account.

If necessary, you can migrate your files, emails, contacts, and calendar items from your 福利小视频-sponsored Microsoft 365 account to your Personal Microsoft 365.

  • For Windows 10 users, 
  • For Mac OS users, 
  •  

Step 3

Update Contact Info

We want to keep in touch! So, start by updating your contact information and primary email in  . This will help you stay informed about 福利小视频 events and Alumni Association benefits.

You also will want to update your email address and contact info for all accounts where you have your @valdosta.edu email listed. Since password reset links are often sent to the email account on file, it is important that you make this change before your alumni account is closed, otherwise, you may risk losing access to your non-福利小视频 online accounts.

Also update your email address on other websites and accounts, such as Amazon or LinkedIn. You should also consider disassociating your 福利小视频 email address from any personal social media, business, retail, medical, or the like accounts, and establish an alternate email account to use.

Step 4

Update out of office message

Notify friends and family of your new email address by  or an “out of office” message on your @valdosta.edu email address. The message could say something along the lines of:

“If you reached me at X@valdosta.edu, please note that my email address has changed to X@X. I will be unable to receive emails at X@valdosta.edu after June 2026.”

Consider adding this line to your email signature so your contacts know that your email will be changing:

“My email is changing! Need to reach me? Be sure to send all future emails to X@X.”

 

 

Security Standards to Retain your 福利小视频 Microsoft Account

Access may be denied for any user who does not adhere to the following standards:

  1. Log into your  account at least once per quarter.
  2.  at least every 180 days; or as instructed by 福利小视频 Information Technology.
  3. Do not forward your 福利小视频 email account to or from 3rd party applications (ex. iCloud, Gmail, Yahoo, etc.) Read below to learn how to turn off forwarding.
  4. You agree to uninstall all software obtained through 福利小视频 Microsoft Advantage Education Program upon withdrawal/separation, retirement, or end of employment from 福利小视频. Alumni should uninstall applications after their 1-year access period has ended.
  5. If applicable, complete mandatory Cybersecurity Training.

Accounts are purged if a user sets up email forwarding, does not change password, or does not log in to their 福利小视频 account within designated timeframe. 

Turn Off Email Forwarding

New Outlook and Web Email:

Forwarding Setting:Log in to your 福利小视频 web email or the new Outlook desktop version.

  1. Click the Settings gear icon located in the upper-right corner of your screen.
  2. Under the Mail category, select Forwarding. 
  3. Delete existing 3rd party email address and then click the Enable forwarding slider to Off (gray circle).
  4. Click Save in the bottom corner.
     email-forwarding-screenshot
Rules (Remove rules that forward or redirect emails to another email address):
  1. Log in to your 福利小视频 web email or the new Outlook desktop version.
  2. Click the Settings gear icon located in the upper-right corner of your screen.
  3. Under the Mail category, select Rules. 
  4. For any rules listed which forward or redirect emails to another email address,  click the Trash Can icon to delete the rule. Next, click OK to confirm deletion of rule. 

Classic Outlook:

In classic Outlook desktop version, email forwarding is typically setup using a rule.

  1. On the File tab, select Manage Rules & Alerts.

  2. Under the E-mail Rules tab, select the 'forwarding' rule you created.

  3. Select X Delete > OK.

Forwarding 3rd Party emails to 福利小视频 email:

Reference your personal email support site for instructions.

Learn to Use Microsoft Apps

Bookings | Copilot | OneDrive | Outlook | Teams 

Discover these learning resources so you can use Microsoft applications effectively and improve your productivity and creativity. IMPORTANT NOTE: Some instructional steps and videos shown on Microsoft's website may be general or reference Microsoft Personal account settings. Some features or functions shown may or may not be applicable or available while using 福利小视频-licensed versions (enterprise/business). As it relates to your 福利小视频 account, when applicable, please defer to steps or instructions provided by 福利小视频 Information Technology. 

screenshot-2025-08-19-111614.pngBookings

Microsoft Bookings is an appointment scheduling software that simplifies the process of appointment scheduling, saving precious time for  students, and empowering educators and service providers to use their time efficiently.

Copilot

Save time, summarize complicated topics, create content, and analyze data using Copilot, a generative artificial intelligence (AI) tool, that includes enterprise data protection (EDP).

OneDrive

Create, save, view, edit, and share files from almost anywhere and on almost any device that has internet access with Microsoft OneDrive, a cloud storage solution.

Outlook

Manage your email, calendar, tasks, contacts, and more with Microsoft Outlook. You can access Outlook through My福利小视频 > Email, the desktop version, and mobile app. 

Teams

Enhance collaboration and communication through chats, video conferencing, file sharing, and more all integrated into Microsoft Teams.

Answers to Questions about Account Access

Q1. I am a:

 a) I'm a 福利小视频 alum and I’ve had my 福利小视频 email account for years! I received notice that there is now a time limit on when I can keep it. Why is 福利小视频 making this change?  

In a word, security. The landscape of cybersecurity threats is forcing higher education institutions or other governmental agencies to limit their threat exposure by decreasing the number of vulnerable user accounts. 福利小视频 aims to support our alumni while enhancing its security stance and effectively allocating resources.

b) I'm a 福利小视频 retiree. How long do I get to keep my 福利小视频 email account and what software do I have access to?

Retirees may access their 福利小视频 account until notified otherwise. Access is limited to Microsoft 365 Outlook email, Teams web, OneDrive (100 GB), and Office Online web applications.

c) I'm a 福利小视频 alum and retiree. How long do I get to keep my 福利小视频 email account and what   software do I have access to?

Alumni may maintain full access to 福利小视频 Microsoft 365 email, web and desktop applications for one year after graduation beginning Fall 2025. However, as a retiree, you will continue to have email and limited licensing to Microsoft applications until notified otherwise. Alumni and retirees are subject to the same cybersecurity and 福利小视频 email policies. See: What happens if I don’t log in or change my password?

d) I'm a 福利小视频 employee and alum. How long do I get to keep my 福利小视频 email account and what software do I have access to? 

Employees who are also alumni and have recently graduated within the last year prior to separation from the university can maintain full access to 福利小视频 Microsoft 365 email, web and desktop applications for one year. 福利小视频 Human Resources has the final determination and may require the employee to be provided with a different email address.

e) I'm a 福利小视频 employee. How long do I get to keep my 福利小视频 email account and what software do I have access to after I no longer work here? 

Employees who are separated from the university and are no longer affiliated with the university as an active student or retiree will lose access to all email and related services within 30-45 days of separation.

Q2. I don’t plan to use my 福利小视频 email account after I graduate. Can I opt out and request that my 福利小视频 Microsoft account be disabled before the 1-year alumni period is up?  

Yes, we encourage alumni who no longer wish to keep their account to notify   and request that it be deactivated. 

Q3. What happens if I do not log into My福利小视频 quarterly or change my password after the required 180-days period?   

Cybersecurity and 福利小视频 Email Policy require anyone using a 福利小视频 email account to keep their account current (log in once a quarter), follow notification or instructions communicated by email, change their password, maintain their MFA settings, and not forward their emails to third parties. Failure to follow these policies will result in immediate and irrevocable termination of the account after one year, and the account may be subject to immediate disablement at any time with prior notification.
Q4. What happens if I withdraw from, stop attending, or do not graduate from 福利小视频? 

After one year of not registering for courses, you become an inactive student. Inactive students can have their accounts disabled and irrevocably terminated at any time after one year of inactivity.